Built by an Agency. For Agencies.
Running 24/7 on Your Own Hardware.
AgencyBoxx is a production agency workflow automation platform built through months of real agency work and refined through thousands of client interactions. Here is exactly how it works, from the tools it connects to, to the workflows it runs for you every day.
One Conversation.
Nine Specialists Behind It.
You ask a question in Slack. Behind the scenes, the right agent picks it up, pulls context from your tools, and brings you a single answer. No switching apps. No chasing people down.
You Ask
Type your question in Slack the same way you would message a colleague. The system reads the intent and routes it to the right specialist. If it spans multiple areas, multiple agents handle it at once.
Agents Work
Each agent pulls what it needs: project data from ClickUp, email history from Gmail, knowledge base articles, meeting transcripts. Everything is scoped to the right client automatically.
You Get One Answer
The results come back as a single, coherent response in Slack. You do not need to know which agent handled what. One question, one answer.
Every Document. Every Transcript. Every Email.
Searchable in Seconds.
Your agency's institutional knowledge should not live in one person's head. AgencyBoxx connects to every platform your team uses and makes all of it searchable through plain English questions in Slack.
Your Team Gets the Same Answer Every Time
When a junior team member asks "What is the process for setting up a HubSpot workflow?" they get the same documented answer every time, sourced from your official SOPs, not from whoever happened to be available. If a question goes unanswered in Slack for six or more hours, the system finds the answer and posts it automatically.
What Your Team Can Search
SOPs and wikis from Notion or Confluence. Strategy docs and proposals from Google Drive. Email history from Gmail. Meeting transcripts from Fireflies. CRM knowledge base articles from HubSpot. Everything your agency produces becomes searchable, and it stays current with automatic weekly syncs.
Built-In Privacy Controls
The system blocks queries about compensation, HR matters, and personnel topics. Sensitive data is restricted by employee role. Your knowledge base is comprehensive, but it is not a free-for-all.
AI Costs That Stay Predictable
AgencyBoxx uses a smart model routing system that keeps your AI costs low without cutting corners on quality. Simple tasks use inexpensive models. Important tasks use powerful ones. Nothing gets wasted.
Triage, sorting, template filling, routine checks
Fast, lightweight AI models
Email drafts, briefings, daily summaries
Mid-tier reasoning models
Client-facing emails, complex decisions, nuanced replies
Top-tier models, used only when it matters
Search, indexing, spam detection, and classification
Local models running on your dedicated hardware
Why It Stays Cheap
Before the system sends anything to a premium model, it compresses all the context first: the email thread, client history, meeting notes, and previous corrections get distilled into a focused brief. The expensive model only sees what it needs. This keeps costs 70 to 95% lower than feeding it everything raw.
If Something Breaks, It Fixes Itself.
The system does not wait for you to notice something is broken. It notices, fixes the problem, and tells you what happened.
Service Health
Last check: 47s ago99.9%
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Restarting...
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Continuous Monitoring
A dedicated watchdog checks every background service approximately every 60 seconds. When something fails, it attempts an automatic restart. Most failures resolve in under a minute with zero human involvement.
Smart Alerts, Not Noise
If an auto-restart does not work, you get a single alert in Slack. Follow-up updates post as replies to that same alert, keeping your channel clean. The system only escalates to the critical channel when something genuinely needs your attention.
Full Recovery on Reboot
If the machine loses power and comes back online, every service restarts automatically. No manual intervention. No reboot checklist.
AI and Automation Applied to the Right Problems.
Here is exactly what happens, step by step, for the operational tasks that consume the most agency time.
Before (Manual)
Open Gmail (or shared inbox platform). Scan overnight messages.
10 min
Identify spam and newsletters. Archive or delete.
10 min
Flag urgent client requests.
5 min
Identify emails that need replies. Start drafting.
30 min
Check which emails are approaching SLA deadlines.
10 min
Total: approximately 65 minutes every morning
After (AgencyBoxx)
Email poller classified and labeled every email overnight, every 2.5 minutes.
Spam and newsletters were auto-archived. System emails were filed.
Your 8 AM triage report is waiting in Slack: every client email summarized, urgent items flagged, SLA risks highlighted, action buttons attached.
Draft replies are already generated for emails approaching the 4-hour SLA mark.
You review, tap Approve or Edit, and move on.
Total: approximately 10 minutes reviewing the triage report
Before (Manual)
Open Gmail (or shared inbox platform). Scan overnight messages.
10 min
Identify spam and newsletters. Archive or delete.
10 min
Flag urgent client requests.
5 min
Identify emails that need replies. Start drafting.
30 min
Check which emails are approaching SLA deadlines.
10 min
Total: approximately 65 minutes every morning
After (AgencyBoxx)
Email poller classified and labeled every email overnight, every 2.5 minutes.
Spam and newsletters were auto-archived. System emails were filed.
Your 8 AM triage report is waiting in Slack: every client email summarized, urgent items flagged, SLA risks highlighted, action buttons attached.
Draft replies are already generated for emails approaching the 4-hour SLA mark.
You review, tap Approve or Edit, and move on.
Total: approximately 10 minutes reviewing the triage report
Most of This Happens Without You Asking
AgencyBoxx is not a chatbot that waits for prompts. It is an operations layer that runs continuously on schedules and triggers. Here is what a typical day looks like.
24/7 Operations
Always running. Always watching.
Continuous
Daily
Weekly
Ongoing
Plugs Into What You Already Use
AgencyBoxx connects to your existing tools. Nothing changes about how your team uses them day to day.
Integrations are modular. You activate only what you use. Start with three tools or connect all of them. The system scales to your stack.
Gets Better the More You Use It
Every correction, every edit, every approval teaches the system how your agency communicates.
Your Inbox Gets Smarter
Every email sender domain is tracked and categorized automatically. New senders start unknown. Within a few interactions, the system learns where they belong and applies the correct label going forward. Clients, vendors, staff, newsletters: all sorted without you building rules.
Drafts Match Your Voice Over Time
When you edit a draft before sending, the original and the correction are stored for that client. The next time the system drafts a reply for that same client, it pulls your previous edits as examples. Over time, drafts require fewer changes because the system has learned how you communicate with each specific client.
Knowledge Gaps Stop Growing Silently
The system watches Slack for questions that go unanswered. When it finds one, it searches the knowledge base and posts an answer. Questions the system cannot answer reveal where your documentation has gaps, showing you exactly which SOPs need to be written.
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Daily Email Actions
Classified, labeled, or drafted automatically
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Services Running 24/7
Monitored and auto-healed
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Purpose-Built Agents
Each handling a different part of operations
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Minutes Saved Daily
On email triage alone
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Health Check Interval
Every service, every minute
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Clients Supported
With strict data isolation
Common Questions
AgencyBoxx requires configuration to match your tools, workflows, team structure, and communication style. Initial deployment takes approximately six weeks. The system is fully dialed in by week ten, and it gets more valuable over time as it learns your clients and communication patterns.
See It Running Live
We don't send a slide deck. We show you the live system: the Slack channels, the agent responses, and the dashboards. On a call. With your questions.
Every number on this page comes from the production system you will see on the call.